The Administrative Assistant will be part of a New Delhi admin team. The Admin Assistant will provide administrative support to research scientists and a wide range of partners working with IWMI and play a key supporting role in day to day New Delhi office administration. The Admin Assistant will work closely under the supervision of the Administrative and Finance Manager – India. Duties of the Administrative Assistant include providing support to employees, assisting in daily office needs, and managing IWMI’s general administrative activities.

Duties and Responsibilities:

• Provide administrative support to IWMI’s New Delhi Office.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Support in the organization of meetings, seminars, and workshops by making a timely booking of the venue, assisting in preparing and sending invitations, assisting in preparing agenda and/or background documentation.
• Assist in drafting of key project-related letters, managing diaries, Preparing, and distributing papers and documents for meetings, making appointments basic translation, setting up contact database, etc.
• Assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines.
• Maintain office supplies by checking inventory and order items.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Respond to questions and requests for information.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Maintain Petty cash expenses and updating in SAP system.
• Answer incoming calls and assume other receptionist duties when needed
• Any other duties assigned by Administrative and Finance Manager.