Job Description:

Pallium India invites applications to the post of Administrative Assistant at Trivandrum.

The Administrative Assistant is a multifaceted role with 3 main responsibilities:

• Guest Relationship management
• MIS Assistant
• Executive Assistant to CEO

Job Location: Trivandrum, Kerala.

Qualification: Graduation/Post Graduation

Experience: 3-4 years

Reports to: CEO, Pallium India.

Remuneration: Up to ₹25,000 per month

Desired Skills

• Excellent communication, coordination and analytical skill
• Strong interpersonal skills and ability to work with the larger team
• Administratively self-supporting
• Planning and Organising skills
• Ability to work flexibly (with tact and diplomacy)
• Excellent written and oral English language skills
• Excellent computer skills in e-Mail, MS Word, Excel, Outlook, Power Point etc
• Technologically literate

Job Profile:

• Assists the CEO
  • with the administrative responsibilities such as Calendar Management, presentations, preparing correspondence, agendas, compiling documents and minutes of meetings.
  • Prioritize inquiries and requests, make recommendations to ensure smooth day-to-day engagements.
  • Generate reports and manage information flow in a timely and accurate manner
• Guest Relation Management – Ensure and provide flawless and professional guest service experiences by
  • Arranging the travel and accommodation facilities for the staff, volunteers, guests, visiting faculty and trainees (Domestic & International).
  • Coordinating with respective departments for the visitor’s engagement and update the calendar and schedule meetings in association with the departments and share it.
  • Initiating and settle the reimbursement claims for the visitors if required.
  • Updating and maintain proper reports for review.
  • Guest House schedule management
• Management Information System
  • Generate and present MIS reports to the management periodically.
  • Analysing the existing operations, protocols, processes and recommend plans for improvement.

How to apply: 

Send your detailed CV to: career@palliumindia.org