Description

Description

Administrative Assistant
International Water Management Institute (IWMI)
Location: New Delhi
Apply by: 08/08/2022


Description

The Administrative Assistant will be part of a New Delhi admin team. The Admin Assistant will provide administrative support to research scientists and a wide range of partners working with IWMI and play a key supporting role in day to day New Delhi office administration. The Admin Assistant will work closely under the supervision of the Administrative and Finance Manager – India. Duties of the Administrative Assistant include providing support to employees, assisting in daily office needs, and managing IWMI’s general administrative activities.

Duties and Responsibilities:

  • Provide administrative support to IWMI’s New Delhi Office.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Support in the organization of meetings, seminars, and workshops by making a timely booking of the venue, assisting in preparing and sending invitations, assisting in preparing agenda and/or background documentation.
  • Assist in drafting of key project-related letters, managing diaries, Preparing, and distributing papers and documents for meetings, making appointments basic translation, setting up contact database, etc.
  • Assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines.
  • Maintain office supplies by checking inventory and order items.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Maintain contact lists.
  • Respond to questions and requests for information.
  • Provide general support to visitors.
  • Act as the point of contact for internal and external clients.
  • Maintain Petty cash expenses and updating in SAP system.
  • Answer incoming calls and assume other receptionist duties when needed
  • Any other duties assigned by Administrative and Finance Manager.

Requirements

Essential:

  • A graduate degree in commerce with demonstrated equivalent experience in the secretariat.
  • A minimum of 1 year of experience in office administration, preferably with an international organization.
  • Strong organizational skills with the ability to multi-task.
  • Basic knowledge of and skills in desktop publishing, MS Office.
  • Demonstrated ability to take initiative, work independently, and attention to detail.
  • Fluent English language skills, both written and spoken.
  • Experience in fieldwork with rural communities will be an advantage.
  • Excellent spoken and written English.
  • Ability to work efficiently, independently, and pay close attention to detail.

Desirable:

  • Experience working with international and national researchers.

Benefits

What we are offering:

This is a nationally recruited position and only candidates who are eligible to work in India will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.

HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) August 08, 2022 (applications will be reviewed on a rolling basis). Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.

Click here to apply.