Administrative Assistant
International Water Management Institute (IWMI)
Location: New Delhi
Apply by: 08/08/2022
Description
Description

Description
The Administrative Assistant will be part of a New Delhi admin team. The Admin Assistant will provide administrative support to research scientists and a wide range of partners working with IWMI and play a key supporting role in day to day New Delhi office administration. The Admin Assistant will work closely under the supervision of the Administrative and Finance Manager – India. Duties of the Administrative Assistant include providing support to employees, assisting in daily office needs, and managing IWMI’s general administrative activities.
Duties and Responsibilities:
- Provide administrative support to IWMI’s New Delhi Office.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Support in the organization of meetings, seminars, and workshops by making a timely booking of the venue, assisting in preparing and sending invitations, assisting in preparing agenda and/or background documentation.
- Assist in drafting of key project-related letters, managing diaries, Preparing, and distributing papers and documents for meetings, making appointments basic translation, setting up contact database, etc.
- Assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines.
- Maintain office supplies by checking inventory and order items.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Maintain contact lists.
- Respond to questions and requests for information.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Maintain Petty cash expenses and updating in SAP system.
- Answer incoming calls and assume other receptionist duties when needed
- Any other duties assigned by Administrative and Finance Manager.
Requirements
Essential:
- A graduate degree in commerce with demonstrated equivalent experience in the secretariat.
- A minimum of 1 year of experience in office administration, preferably with an international organization.
- Strong organizational skills with the ability to multi-task.
- Basic knowledge of and skills in desktop publishing, MS Office.
- Demonstrated ability to take initiative, work independently, and attention to detail.
- Fluent English language skills, both written and spoken.
- Experience in fieldwork with rural communities will be an advantage.
- Excellent spoken and written English.
- Ability to work efficiently, independently, and pay close attention to detail.
Desirable:
- Experience working with international and national researchers.
Benefits
What we are offering:
This is a nationally recruited position and only candidates who are eligible to work in India will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.
HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) August 08, 2022 (applications will be reviewed on a rolling basis). Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.
Click here to apply.